Managing rooms

In the "Rooms" sections, manage room categories, pricing formulas, and occupancy-based pricing (OBP) within the Channel Manager.

Add a new room category

1. In the Rooms panel, click Add New Room.

   

2. Fill in the following mandatory fields:
   • Name: User-defined category name (internal only).
   • Number of Adults/Children: Defines maximum occupancy limits.
   • Default Allotment: Total inventory available for blank calendar dates.
   • Cap Allotment: The maximum inventory limit allowed in the system.
   • Default Price: Base rate applied to blank calendar dates.
   • Min/Max Price: Safety thresholds for rates sent to channels or PMS.
   • Associated Rate Plans: Select which rate plans can map to this category.
     
3. Click Save to enable the category for mapping.

Room pricing formulas

Formulas create a dependency between room types, allowing a "child room" to automatically recalculate its price based on a "parent room."

Configure price dependencies

1. Selection: Edit the target child room and locate the Parent Room dropdown.

   

2. Rule definition: Choose an operation: Add or Subtract.
   • Set either a fixed amount or percentage.

3. Restrictions: Set specific time periods or days of the week for the formula. You can add multiple validation periods to one formula by clicking green plus icon .

   

4. Mass recalculate: Use the Mass recalculate function or check Recalculate from base room after saving to apply formulas to existing pricelist values.

   

Occupancy-based pricing (OBP)

OBP is available in Pro and Pro+ versions and offers two distinct operational modes.

Mode A: Formula-based OBP

This option is best for manual price management. Prices for different occupancy levels are derived from a single base rate using recalculating algorithms.

• Setup: Deactivate the room before changing occupancy criteria.
• Logic: Click the Calculator icon for each occupancy level to set add/subtract rules (amount or percentage).

Mode B: PMS-oriented OBP

This mode is best for external system integrations (e.g., Opera, Mews).

• Setup: Only the occupancy range is defined in the Channel Manager.
• Management: Individual price levels are pushed directly from the PMS to the pricelist.

Date-specific supplements (Add-ons)

Use add-ons for one-time fees like New Year’s Eve gala dinners or holiday-specific child fees.

1. Create add-on: Navigate to Setup > Rooms > Add-ons and click Add New.
2. Define value: Enter the fee amount (e.g., "80€").
3. Set date: Specify the exact date (e.g., "31/12/2026") so the fee does not apply to the rest of the year.
4. Mapping:
   • Go to the Mapping Table.
   • Edit the relevant rows for each channel/room.
   • Select the add-on and enable Resubmit after save to push the update to the OTA immediately.

5. Key terms summary

Term	Definition
Allotment	The quantity of rooms available for sale.
Parent room	The base room category from which other rooms derive their price.
Child room	A room category whose pricing is controlled by a parent room formula.
Resubmit after save	A command that triggers an immediate data push to connected channels.
Occupancy mode	The method (Formula or PMS) used to calculate rates for different guest counts.